Administrative Assistant

part-time, 20 hours per week, Monday through Friday 9 a.m. to 1 p.m.

Performs office duties, coordinates volunteers, and functions to ensure day-to-day operations of the congregation in a smooth and organized manner

Salary Range:  $16-$18/hr.

Submit cover letter and resume to Peace Lutheran Church, 2540 Applegate St., Philomath, OR 97370 or pastorlucke@gmail.com for consideration.

ADMINISTRATIVE ASSISTANT Job Description

Job description in PDF format check here

ADMINISTRATIVE ASSISTANT (Part-time Position)

Peace Lutheran Church – Philomath, Oregon

Purpose:  Performs office duties, coordinates volunteers, and functions to ensure day-to-day operations of the congregation in a smooth and organized manner

Accountability:  To the mission and goals of Peace Lutheran Church as determined by the congregation and the Church Council

Supervision:  Pastor and Vice President of Church Council

Qualifications:

  • Skilled in communicating clearly with a variety of ages, verbally and in writing
  • Flexible with a high tolerance for ambiguity and change
  • Advanced MS Office and computer skills, willingness to learn Proclaim software
  • Customer service and people skills
  • Skilled in problem solving and able to make decisions based on church guidelines
  • Ability to manage multiple projects
  • Ability to maintain confidentiality at all times
  • Comprehensive reading skills, general reasoning skills
  • Accurate writing and proofreading skills
  •  

Responsibilities of Administrative Assistant:

Manage phone and walk-in traffic of church members and general public with patience and tact

  • Follow security and confidentiality guidelines
  • Coordinate with Pastor as needed

Accurately design, publish, and distribute weekly worship materials such as

  • Church bulletin, including inserts and announcements
  • Worship slides using Proclaim software, including seasonal formats

Accurately design, publish and distribute worship materials such as

  • Monthly Peace Progress newsletter, calendar, and volunteer schedule
  • Programs, flyers, posters and postcards as needed for seasonal church events, youth events and other special events such as funerals and weddings

Administration of church facilities

  • Oversee booking of church space for outside groups, inside groups, and special events
  • Maintain records and policies/procedures for rental of facility use

Administer and manage church records

  • Manage and backup all church records
  • Adhere to confidentiality guidelines

Meet weekly with Pastor and attend monthly staff meetings

Contact church members to serve for the monthly volunteer calendar

Manage vendor and relationships and office system service contracts

Train and supervise office volunteers to assist with any of the above duties or special projects as needed

Order and stock necessary supplies, both office and church supplies

Keep office area clean and organized

Environmental Conditions:

  • Work is predominantly inside

Equipment:

  • PC using MS Office Suite:  Word, Excel, PowerPoint, Publisher, Outlook; Proclaim software
  • Phone, copy machine

Peace Lutheran Church Mission Statement:

  • Peace Lutheran Church is a Welcoming Community
  • Believing God loves everyone and all creation
  • Sharing our spiritual journeys in service and celebration

Peace Lutheran Church Welcome Statement:

We welcome all people in their various life circumstances, just as Jesus welcomed all kinds of people.  You are most welcome as a student, single working person, a young couple, a family with small children, a senior, black or white, gay or straight, divorced, homeless, widowed…..ALL are welcome in our fellowship!

Successful candidates must complete a criminal background check before employment begins.

Job Type:  Part-time

Work Day:  Monday through Friday 9 a.m. to 1 p.m.

Required experience:  MS Office:  1 year

Time off:  Must be pre-arranged with Pastor 2 weeks in advance

Professional Review:  Every 6 months